Whenever you are bombarded with a number of tasks and don't know what, when and where to start, It becomes necessary to lay down the priorities to those tasks. But before prioritization, Have you often wondered what are the main key features or say components that must be considered before prioritization. You might question: What can make a task high priority or low priority? In this article, the 3 essential components will be considered for answering this question.
Why Understanding these components to prioritizing tasks important?
Because having knowledge like why and what makes prioritization successful for your daily activities, you can have confidence that you are doing right things at right time. And thus making you stress or anxiety free and out of confusion in your daily life as ultimately it leads to an organized life. Also we will take a look at how you can use these components in the starting and gradually making the usage of these components so natural that these will become the part of prioritizing.
Here Take a look at 3 Key components to prioritizing your tasks before you start prioritizing them.
1) Importance/relevancy:- This first component means that you must know the importance and relevancy of every task before you go on to prioritization. Daily activities like taking shower, having breakfast, Better sleep etc. are vital, as ignoring them leads to poor health, poor performance. So giving separate time to these activities daily is must.
But having goals like building a better physique, getting a better job, scaling your business to a certain level etc. are the ones which make your life meaningful to live. For this you need to put daily efforts and invest some daily time or after certain occasions in a disciplined manner in order to ensure that you achieve them.
In order to do so, Make a list of the goals/tasks that you have and rank them according to importance, as importance differs from person to person and it is only you who will decide what's more important to you. And considering your hobbies or activities that give you some satisfaction of achievement should also be considered in this list so as assign priority to them as well.
Along with this you might be getting some occasional tasks that might appear urgent or relevant sometime but are not important or vital for you like going to a trip with your family, spending time with friends or relatives randomly etc.. These tasks can take a few hours of your week so allocating some time to these random activities can also be taken in list.
2) Time boundation/Urgency:- After having knowledge of Importance of every task, Next step to consider should be the deadline or time boundation of every task in which only that task can be performed. For Example, Completing your college assignment for a test tomorrow must be finished before tomorrow. So It cannot be put to next week.
Similarly, Going on a trip with family is not compulsorily required by today if the all family members are free for next upcoming few days so other more important and urgent tasks can be done now.
So just like assigning importance to tasks, a deadline must be given to all those tasks. This makes time boundation the second most important component of prioritizing tasks.
3) Resources Availability or Capability:- The third component which completes the prioritization of the tasks is checking the resource availability or capability of performing each task. For example:- you must have study material in order to complete your assignment as without this no assignment can be made. Also If you are planning for a trip to go with your family, you need to make sure that you have enough money available to spend on trip expenses, adequate travel material to use during trip like luggage, clothing etc.
Also some task will need some skill set or capability in order to perform them, and in case you don't possess those skills you need to train to become skilled which will become another task to be performed.
Having a deep sense of the presence of these 3 components to prioritizing tasks will make you a better decision maker while choosing to perform any daily or occasional tasks as well as the task which is highly important, needs to be done on urgent basis and You have capability and all resources to perform it must be done first and simultaneously the next ones. So If you taken care of these components while doing prioritization in any of your social, daily, occasional, personals task etc. You will be able to what is best for you first without getting involved in any confusion or stress.
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